Planning a wedding can be overwhelming. You have to pick the right venue, find the best catering service, book the right photographer…the list goes on and on. If you don’t have a timeline in place, it might end up being your worst nightmare. You don’t want to start organizing your wedding only to realize that you have no idea where you stand with everything so far.
When it comes down to it, you really only need a few key pieces to remember your special day. In this article, I’m going to share an easy way you can create your own timeline for your guests to follow on the day of your wedding and how this will allow you to keep the focus on what really matters: your wedding vows!
Every wedding has a timeline. The way to think of a timeline is that it is the frame for your wedding day. The timeline is a sequence of events, usually timed, but it can also be spatial. For example, you may have a bridal party procession down the aisle. Or you may have your guests enter the reception room in groups using a table plan. It is often useful to map these out on an actual timeline or floor plan before your wedding day.
And here are some practical reasons why you need a wedding timeline:
Timelines keep you accountable – If there’s one thing a timeline is good at, it’s keeping you accountable to yourself, ensuring that no wedding task gets overlooked or completed too late. With a timeline, you’ll know exactly what needs to be done, when it needs to be done and most importantly, who’s going to do it.
Timelines keep other people on track – An engaged couple often has friends and family members coming up with their own ideas of how they can contribute to the wedding preparations or reception festivities. A timeline will help determine if there’s really a need for another caterer or bartender, when the florist should deliver the flowers or if Uncle Joe really needs an hour-long toast at the reception. Timelines can keep everyone working together based on priorities as well as budget limitations.
What You Need To Include On Your Timeline
You will need to develop your timeline as soon as you decide when and where you are having your wedding. This timeline should include everything that you have to do leading up to the day of the wedding. A timeline should include all of the major events leading up to the ceremony and reception including; engagement party, bachelor/bachelorette party, rehearsal dinner, bridal shower, rehearsal, ceremony (including rehearsal), reception (including rehearsal dinner), final cleanup and honeymoon.
You can create your wedding timeline online or by hand. Some people prefer to create it online because it allows them to save their work as they are making it so that if for some reason they need to come back later, they will not lose their work. Others prefer to complete a paper copy by hand so that they can physically cross things off their list as they complete them while still having a copy of the original version saved in electronic form.
Steps To Create A Timeline:
Decide what you need from a timeline. There are a few different kinds of timelines. Depending on your needs, you may need more than one or two timelines.
Step 1: Determine how much detail you want in your timeline. For example, do you need to detail every single hour of your wedding day? Or will an hour by hour schedule be too much information?
Step 2: Figure out how many people will need a copy of the timeline. A sample timeline should be kept by the bride and groom, while each attendant should have a copy of their own schedule throughout the day.
Step 3: Keep a master copy of all timelines in one place so they can be easily accessed by everyone involved in the wedding planning process. If possible, keep this file in one place so it’s easily accessible to all wedding vendors as well.
Step 4: Determine if any additional charts or tracking tools will be needed to help make sure that all timelines are being followed throughout the day. Examples of additional charts include seating charts, table charts, timeline of events, and job card charts. If you find yourself writing the same tasks over and over again, consider creating an automated form with Google drive or Excel.
A Wedding Timeline Prevents Everything From Going Off The Rails
Wedding timelines help you avoid chaotic situations. Planning a wedding takes a lot of time and effort, and executing a wedding typically takes even more work. Don’t let the stress of planning your day make yours less enjoyable. Remember to plan ahead with a wedding timeline, so you can relax and enjoy your special day as it happens.
The one thing all timelines have in common is that they allow the different planners and vendors to know when to be ready for what events. A timeline also allows the couple to better prepare for the wedding by taking into consideration everything that will happen prior to the wedding. It gives you something to look forward to and a way of documenting how your planning is coming along; something most couples can really appreciate when things start moving quickly in the weeks leading up to the big day.
January 21, 2022